Iḷisaġvik College

Registration

Iḷisaġvik distributes a published schedule of classes prior to each term. The schedule contains information about courses for that term. Registration forms can be picked up from any of the college sites in Barrow, from the North Slope Borough teleconference offices in the villages, and from the college web site http://www.ilisagvik.edu.

Students, particularly in villages, are encouraged to register early. Students who register early will have the best selection of courses and a better chance to receive materials prior to the beginning of classes. Also, early registration may prevent cancellation of courses due to insufficient enrollment.

Students not enrolled in a program, but wishing to explore courses or pursue personal interests may register for classes without applying for admission.

First-time students must provide a copy of their Alaska Native Shareholder-Native American Tribal Affiliation card, if qualified. Qualified students may be eligible for additional scholarship funds.

Registration for special programs, short courses, seminars and other classes not part of the regular academic offerings will be announced prior to the beginning of the class start date.

All students admitted to a program must have their advisor sign their registration form.

Course Load

Students should consider a graduation time line when planning their study load. A minimum of sixty credits is required for an associate degree. To complete that in two years, excluding summers, requires at least fifteen credits per semester. Certificates have variable credit requirements.

Many degrees require more than the minimum number of credits. Students should be certain of the number needed for their degree when planning their class schedules and time lines.

Students should be aware that the need for preparatory work before being admitted to general education required courses will increase the time it takes to complete their programs.

When planning course load, students should also keep in mind non-school demands on their time, such as employment and/or family responsibilities.

Full Time/Part Time Status

Fall/Spring Semesters

Students registered for twelve or more credit hours during a fall or spring semester are classified as full-time. Students who register for fewer than twelve credits during a fall or spring semester are classified as part-time.

Students wishing to register for more than eighteen credits must talk with their advisor before seeking special permission from the Dean of Instruction and Workforce Development.

Courses that are audited, offered by schools other than Iḷisaġvik, or challenged through credit-by-exam, are not included in the study load computation.

Summer Semester

Students who register for six or more credit hours during the summer session are considered full-time. Students may not exceed a total of twelve credits for any combination of classes during summer sessions without prior approval from their advisor and the Dean of Instruction and Workforce Development.

Students who register for fewer than six credits during the summer session are classified as part-time.

Course Numbering

001-099 Courses are nontransferable and do not apply
toward the AA or AS degrees. They may meet
minimum requirements for some AAS degrees.
100-199 Primarily for first-year students.
200-299 Primarily for second-year students.

Course Requirements

Prerequisites

Students are expected to meet prerequisites for all courses prior to registering. Prerequisites are listed with the course description and indicate the preparation and/or background necessary for that course. If a student has not met these requirements, the student may request permission from the instructor of the course to enroll in the class. A faculty member may withdraw students who do not meet the requirements or obtain faculty permission.

Co-Requisites

Co-requisites are courses that must be taken concurrently. Students are responsible for enrolling in and attending all co-requisite courses in the same semester. Co-requisites are listed in the individual course descriptions. A faculty member may withdraw students who do not enroll for the appropriate co-requisites.

Cross-Listed Courses

A course that contains content related to two or more disciplines may be offered under the prefixes that identify those disciplines. These courses are termed “cross-listed.” Students may enroll in cross-listed courses under the discipline and prefix of their choice. Catalog descriptions of these courses include the phrase “cross-listed with.” The semester class schedule will indicate if a class is being offered in cross-listed format.

Repeatable Courses

Some courses, such as Special Topics and some developmental courses may be taken more than once for additional credit. Only those courses for which this is explicitly noted in the course description qualify for this option.

Retaking Courses

Any course for which a student has received a grade noted on his/her college transcript may be retaken if the course is available and the program offering the course permits it. The student’s transcript will reflect all grades earned each time the student takes the course. Only the credits and, chronologically, the last grade earned are applied toward graduation requirements, prerequisite fulfillment, and cumulative GPA calculation. Students should notify the Registrar when a course has been retaken for grade improvement.

Independent Study

An independent study course is one taken outside of the regular classroom environment, either because the student is unable to register for a needed course or because the student’s program calls for an individual project. Some valid reasons for being unable to register are:

  • A course required for graduation is not offered when the student needs it.
  • The student experiences an unforeseen change in their job status or has a medical emergency.

The maximum number of credits allowed under independent study within a program is ten. Independent study status must be properly documented and may begin only after approval by the Dean of Instruction and Workforce Development, department head, and instructor supervising the course. Both in regular courses and in individual project courses, the instructor specifies the requirements to be completed by the student. These requirements may include tests, term/research papers, and/or demonstration of skill activities. The regular grading system applies to all independent study except for attendance. Students taking a course through independent study must register for the specific course section in the regular manner.

Registration Changes

Students wishing to make changes in their class schedule may obtain information about the drop/add procedure and drop/add forms from the Registrar’s Office. Declared students wishing to drop or add a class are required to have their advisors sign their drop/add form.

Cancellation of Registration

Students whose registrations are canceled as the result of disciplinary action forfeit all rights to a refund of tuition and fees. The college reserves the right to cancel a student’s registration if the student is substantially delinquent in debt repayment or has failed to arrange for payment.

Adding Semester-Length Courses

Students may add semester-length courses to their schedule until the last day for late registration (last day to add courses) as published in the academic calendar. Adding courses requires student and advisor signatures. Requests must be submitted by the last day for late registration.

With the signed approval of the instructor teaching the course and their faculty advisor, students may add a course after the last day of registration (last day to drop/add) as listed in the academic calendar.

Dropping Semester-Length Courses

Students may drop courses without penalty until the last day for student-initiated drops as published in the academic calendar (third Friday after the first day of instruction). Dropped courses do not appear on academic records. Dropping courses requires student and advisor signatures (declared students only).

Dropping or Withdrawal from Short-Term Courses

Deadlines are adjusted proportionally for courses that are less than a semester in length. Students must submit drop/add forms to the Registrar’s Office by the appropriate deadlines: students may drop without penalty in the first 15% of the term of the course; students may withdraw in the first 60% of the term of the course.

Withdrawing from Courses After the Add/Drop Deadline

Students, who wish to withdraw from one or more courses after the drop deadline, may request a student-initiated withdrawal from the Registrar’s Office. After the Student Initiated Withdrawal deadline, students should contact their instructor(s) and request an instructor-initiated withdrawal or contact the Registrar’s Office with the request. It is recommended that program active students meet with their advisors prior to withdrawing from courses.

Courses from which students withdraw will appear on their academic record as “W” grades, but will not affect their GPA. This process requires both student and advisor signatures.

If a financial aid recipient drops some of his/her classes during the drop/add period, or indicates having never attended some of his/her classes, the recipient may lose some or all of his/her financial aid eligibility. It is highly recommended that the recipient discuss the situation with the financial aid officer before withdrawing from or dropping any courses.

In accordance with federal and state regulations, the financial aid office must also monitor student academic progress on an annual basis. This occurs at the end of spring semester. Withdrawal from any classes may cause the student to be in a position of unsatisfactory academic progress for financial aid purposes. Students not meeting these standards of academic progress may lose financial aid eligibility for future semesters.

Faculty-Initiated Withdrawal

If students do not meet the prerequisites for a course in which they have enrolled, or if students have not participated substantially in the course, the faculty member teaching that course may, at his/her discretion, withdraw the student from the class by the last day for faculty-initiated withdrawals as published in the academic calendar (ninth Friday after the first day of instruction). A grade of “W” will appear on the student’s academic record for that course. Faculty-initiated withdrawals submitted before the third Friday after the first day of instruction will be treated as a dropped class and will not appear on a transcript of the student’s academic record.

It is the student’s responsibility to drop or withdraw from courses in which they are not participating. Students should not assume that their instructors will withdraw them for failure to attend classes. Students receiving a faculty-initiated withdrawal will be responsible for course tuition.

Auditing Classes

Audit registrations are on a space-available basis. Auditors may be dropped from a class to make room for credit-seeking students. Students who audit classes are required to meet prerequisites, register and pay tuition, but the credits are not included in the computation of study load for full-time/part time determination or for overload status.
Audit requirements, acceptance and review of work, and lab privileges are at the discretion of the instructor. A grade of AU (audit) is granted to students who complete an audited course, but no credit is awarded. Audited courses do not apply toward degree requirements, and they will not transfer to other institutions.

When students register, they should indicate on the registration form their desire to audit a course. Students who want to change from audit to credit must request the change before the deadline to add a course.

Changing from Credit to Audit

The change from credit to audit must be made by the last day for faculty-initiated withdrawals (ninth Friday after the first day of instruction). The changes require approval by the instructor of the course. For degree-seeking students, an advisor’s signature is also required.

Cancellation of Classes

Iḷisaġvik College reserves the right to cancel or combine classes; to change the time, dates, or places of meeting; or to make other necessary revisions in class offerings. Iḷisaġvik may discontinue a class at any time if enrollment falls below expected levels. If you start in a class that is canceled, you may continue in the course as arranged with the instructor.